Do you feel like your personal date has not been processed correctly? Then do not hesitate to contact TestCompass directly!
It is necessary to collect certain personal information from visitors and users to provide you the best service possible. Personal information is information which can be traced back to a natural person. Generally the following data will be processed;
Only information which is directly provided by you will be processed and saved as personal information, or of which it is clear that they are specified for processing by TestCompass.
According to the GDPR regulation TestCompass is required to have a legitimate basis to process your personal information. Article 6, section 1 sub a, sub b and sub c of the GDPR, are applicable in this situation: The processing of your personal information is being done on the basis of your consent, because it is necessary to perform a contract between you and TestCompass or because it is necessary to suffice to certain legal obligations.
Article 13, section 1 sub a, sub b and sub c of the GDPR, prescribes to clearly communicate processing purposes. You will find the processing purposes on which basis TestCompass processes your information in the list below.
Have you contacted TestCompass via firstname.lastname@example.org, the contact form or in any other manner? Then the information you provide will be saved. This also includes personal information provided solely for the purpose of establishing contact.
Newsletters will strictly be sent to natural persons or businesses on the basis of consent. The consent can be given through opt-in. Opt-in means that you have given TestCompass explicit permission to distribute newsletters to an email address provided by you. Your email address will be kept in a mailing list intended solely for this purpose. You can unsubscribe from the newsletter by clicking on the ‘unsubscribe’ button in the email. When you do your email address will be removed from the mailing list.
In case you have chosen to use any of the services, for instance but not exclusively the use of the tool(s), TestCompass will need certain information from you. Outside of the usual information as name and email, there may be other information needed, as its mandatory by law. This could be personal or business related information, like VAT-ID number (to make use of the VAT Reverse charche mechanism in Europe), bank account number and IP address. The information you need to provide will be clearly shown on the website before purchase of any service takes place. If necessary, other additional information may be needed.
TestCompass saves personal information which is provided related to invoices, quotations or any other kind of financial purpose. This applies to information collected or send to any given natural person or business. Most of this information will be provided with certain personal information, like names or email addresses. TestCompass has a legal obligation to preserve and save invoices and quotations of any kind.
In addition to financial purposes TestCompass also processes personal information for the purpose of sending payment reminders. The information used for this purpose will typically be the same information as given for any other financial purpose.
CRM stands for ‘Customer Relationship Management’. TestCompass uses a CRM system for multiple tasks like customer contact.
The period of which your personal information is being saved for the purpose of making contact will be no longer then 10 years. If you aren’t a consumer or customer of any kind, and if you have never received a quotation, personal information is still processed, your information will be removed after 2 years.
Your personal information will be kept until you choose to unsubscribe from the newsletter (or blogs). If you choose to unsubscribe from the newsletters, TestCompass will save your personal information for a maximum of 2 years.
Personal information saved for the purpose of performing any kind of service will be kept until the service is completed or until the last payment is met. After this the maximum period your personal information will be saved is 10 years.
For any kind of financial purpose, TestCompass have a legal obligation to preserve invoices and further administration for a period of at least 10 years. After this initial term the period before removal of your personal information will be a maximum of another 10 years. The same period will be kept for any instance of payment reminders. In which the period will start from the moment that the last payment is met.
It could be that TestCompass needs to share personal information with any kind of third parties. Third parties will only receive any kind of information if it is absolutely necessary. In any instance TestCompass conforms to the role of responsible controller and to the GDPR legislation, specifically article 28 and further of the GDPR.
To guarantee you get the best kind of service TestCompass shares certain information to third parties. These could be parties like an accountant. Without these third parties TestCompass is not able to offer you services or to carry them out in the best way possible.
Overview of third parties
For financial purposes TestCompass makes use of an accountant. It is possible that documents are send to the accountant which contain personal informationneed. This could be information like your name and bank account number.
To meet legal obligations as a legal entity TestCompass has to share certain financial information with the tax authorities. In any case TestCompass will oblige to this or any other legal requirement of government agencies of any kind.
Testcompass relies on Vimexx for hosting its website.
Personal information is only available for people who have the necessary authorization for accessing this information. All information will be protected via password. If possible, information will be protected via two step verification or reCaptcha.
Any kind of devices which stores your personal information will be secured via password and if possible, with fingerprint identification or facial recognition.
The website of TestCompass is protected by a secure “https” connection. This secures your privacy with the website. You can see the website is secure by the lock on the left site of the website ID. The website is also protected by virus scanners and firewalls, to keep your information protected at all times.
Servers provided by Amazon for the use of the TestCompass website and tool are encrypted by a SSL/TLS connection and an AES-256 encrypted data storage.
Any kind of information that is physically kept, will be saved in a securely locked office.
Through point a to f you will find your rights in regard to your personal information. Although TestCompass collects and processes personal data in a minimal way, it is important to point out your rights under the GDPR.
Right of inspection (article 15 GDPR)
At all times you have the right to inspect your personal information saved by TestCompass. You can make use of this right by sending an email to email@example.com. After receiving your email, you will be send the requested information.
Right of rectification (article 16 GDPR)
Is your saved information incorrect? Then you have the right to let this information get rectified by TestCompass.
Right to transfer personal information (article 20 GDPR)
You have the right to ask TestCompass to share your personal information with another party. You can only send this request via email. TestCompass will send you a confirmation granding your request.
Right of erasure (article 17 GDPR)
In certain instances, you will have the right to send in a request to remove your personal information from TestCompass’s systems. You can send this request on basis of the right to erasure. In the following situations TestCompass has to delete your personal information.
There can be certain exceptions to your right of erasure. You will be informed by TestCompass when this instance takes place in the reaction you receive via email.
Right to submit a complaint to the authorities
You always have a right to file a complaint at the right authorities. For the Netherlands this is the Autoriteit Persoonsgegevens. You can file a complaint by using this link. The authority will further handle your complaint.
Right to stop the usage of your personal information, objection (article 21 GDPR
You always have the right to object against the use of your personal information. Especially in any case of ‘direct marketing’.
Want to make use of the rights above?
To make use of your rights you can send an email to firstname.lastname@example.org. In most instances this will be enough to grand your request. However, it is possible that TestCompass will request for an additional way of identification, before granting of your request can take place.
TestCompass processes your personal information on the basis of a justified interest. Your personal information will never be sold to any third party.
The minimum amount of information which is required for you to distribute to TestCompass is also the minimum amount of information TestCompass needs to provide any of their services.
TestCompass reserves the right to disclose any personal information if legally required by a government entity or certain law. This right is also reserved for when TestCompass needs to protect itself or any property of TestCompass. TestCompass will always ensure the utmost discretion.
Dutch trade register number: 80399606 [*1]
[*1] In Dutch referred to as ‘Kamer van Koophandelnummer’